Job Summary & Objectives

The Legal Operations Coordinator will provide day to day support to the Firm’s Senior Assistant General Counsel and the legal review team.

The ideal candidate will demonstrate strong analytical and organizational skills, able to prioritize assignments, exhibit excellent judgement, and have an unwavering commitment to discretion (given exposure to highly confidential and often privileged information). 

Essential Job Duties & Responsibilities

• Administer, manage, and maintain the Firm’s third-party contract databases and the legal review submission portal

• Coordinate third party contracts intakes, including uploading documents in iManage and preparing redlines throughout the contract lifecycle

• Generate due diligence reports

• Collaborate and follow up with key stakeholder in multiple departments throughout the entire legal review process

• Responsible for scheduling and managing agendas for various meetings, taking notes, and actioning follow-up items

• Assist with ad hoc and special projects, as needed

Education

Required

•  Bachelor’s degree, or a combination of education and related experience providing equivalent knowledge.

Skills and Experience

Required

• 3+ years of related experience as an executive assistant with project coordination experience preferred

• Ability to work in a high pace, high volume environment by prioritizing assignments to meet the needs of the Firm

• Excellent verbal and written communication skills with the ability to interact with internal stakeholders and third parties

• Strong attention to detail and excellent organizational skills

• Ability to follow up and track open assignments with stakeholders and work under tight deadlines

• Motivated individual with an enthusiasm for learning and a positive attitude

• Experience using iManage or similar document management platforms

• Prior law firm experience desirable

• This role requires the ability to work outside of core business hours as needed to meet critical deadlines and support business operations

Physical Demands (required to perform essential job functions)

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

• Sitting: Remaining in the seated position, particularly for sustained periods of time

• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another

• Climbing: Ascending or descending ladders, stairs, ramps using feet and legs or hands and arms

• Lifting: Raising objects from a lower to a higher position or moving objects horizontally

• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder

• Pulling/Pushing: Using upper extremities to exert steady force upon an object so that the object moves toward or away from the force

• Bending/Stooping/Kneeling/Crouching: Bending body downward and forward by bending legs and spine, or by bending legs at knees

• Reaching: Extending hand(s) and arm(s) in any direction

Work Environment

The worker is not substantially exposed to adverse environmental conditions as in typical office or administrative work (normal light, air and space in the work environment)

Salary Information

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.